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Kanban Boards vs. Scrum Boards: How Are They Different?

Project managers today are smitten with Scrum and Kanban boards. Either one or both of these frameworks will work if you require a mechanism to schedule your teams and projects. These boards will assist you in creating an effective work plan whether you are managing a huge team or working alone from home.

It is worthwhile to take the time to understand more about the differences between Kanban and Scrum boards if you are interested in implementing these systems. When you first look at these two systems, they appear to be rather similar, yet there is much more to each of them than first appears. You can enhance your scope management and project completion rate by choosing the appropriate program.

What Is Kanban?

We shall first think about how Kanban boards function before delving into this subject. On a fundamental level, Kanban is a tool you may use to effectively and efficiently arrange your work.

Scrum and Kanban are comparable in that they both allow for the division of work into smaller portions. One of the reasons they are so well-liked by agile development teams is that they make managing workloads for teams easier.

When Scrum is ineffective for a team’s requirements, Kanban is frequently adopted. In contrast to Scrum, Kanban merely restricts the amount of work you can complete under a single condition, such as the number of tasks that can be on your to-do list. Scrum uses sprints to set a time restriction on how long you have to complete a certain amount of work.

Utilizing Kanban, you can see the workflow. A Kanban board allows you to monitor the progress your team is making on various project components.

What Is Scrum?

Scrum is a team management paradigm that has learning loops for quickly incorporating client feedback. Sprints are the time periods during which Scrum teams collaborate.

To keep the project moving forward, team members might play various roles and conduct rituals. Teams can create unique artifacts as well. The most noticeable distinction between a Kanban team and a Scrum team is how Scrum teams have established needed responsibilities.

How Are Kanban and Scrum Different?

You must determine the answer to the question, “What is the difference between Kanban and Scrum?” before you can begin working as a team. Both of these programs are fundamentally built around the concept of agile development.

Project managers employ user stories and an iterative methodology in this method. In essence, this strategy substitutes self-organizing teams and milestones for a comprehensive, overarching approach to every project. Agile developers have a competitive advantage and can finish lengthy projects quickly thanks to this quick, nimble methodology.

It’s critical to take your objectives into account when comparing Kanban with Scrum. Kanban is all about visualizing your work and reducing the quantity of work that is in process. By cutting the time it takes to complete a user narrative, you may increase the efficiency of your workflow.

The project is broken into predetermined intervals called sprints when using Scrum. Each of these times helps the team learn and take in criticism since it functions like a learning loop. Scrum and Kanban differ in how projects are managed and how adaptable the software is to unforeseen changes.

Team Roles

The team itself is one clear distinction between Scrum and Kanban. There are no critical job requirements when using Kanban boards because the framework is relatively flexible. You are merely advised to hire a project manager in its place.

Scrum requires that each team member play a specific function, whereas Kanban does not. The procedure for the project requires you to assign important roles. These positions belong to the product owner, Scrum Master, and development team.

The tasks stated in the daily stand-up are the responsibility of the development team. The product owner is the one who sets your daily and overall goals, even though your development team is responsible for achieving them. Timetable management is thus the responsibility of the Scrum master.

The role requirement should be taken into account while deciding between a Kanban team and a Scrum team. When Scrum doesn’t work for teams and you want a more flexible solution, you utilize Kanban. Whichever choice you select, both programs still require some level of teamwork to accomplish goals.


Given that both Kanban and Scrum are general techniques for managing your workflow, comparing the two programs depends on how they differ in terms of deadlines, prioritization, and cadence. Kanban prioritizes tasks carefully since it anticipates that the project will alter and evolve over time. In contrast, Scrum doesn’t allow for schedule changes because it requires you to define your sprint’s goals in detail.

You can define project deadlines, procedures, responsibilities, allowances, and constraints using Kanban. These variables are simple to deal with and can be modified as your project’s requirements evolve.

Scrum, as opposed to Kanban, has a tight focus on the schedule. You are expected to exercise self-control and adhere to your established priorities and schedule. The team chooses the desired point allocation and then adheres to it.

You must have a thorough awareness of the skills and objectives of your team if you adopt Scrum. Each sprint must have a deliverable, and if you want to achieve your objective, your scope must be predicted accurately. Since you are expected to fulfill your goals during the sprint, Scrum does not encourage meeting deadlines.


Another significant distinction between Scrum and Kanban is cadence. Because sprints last two to four weeks, Scrum generally moves more quickly. Each sprint has a distinct beginning and finishing date.

Scrum makes it simpler to handle difficult projects because of its short time periods. These duties are broken down into manageable pieces for your team. Sprint planning, sprint review, daily Scrum meetings, and retrospective sessions are all part of each sprint.

There is a continual flow while using Kanban. The cards on the Kanban board represent the work items. Each card transitions easily into the next workflow cycle. You can swiftly move jobs between statuses in Toggl Plan, and you can add color-coded tags to help you see each sort of activity.

You can make unique columns when using Kanban. The graphic design company in the sample screenshot above is using columns to show which tasks are completed, those that need permission, and those that are still in process. Tags are used to distinguish between various design kinds (print, social, web, and so on). You may identify process bottlenecks by using these boards, which can help your team work more effectively.


Each system will require a separate setup for your boards. Once more, these will appear to be 

similar at first, but there are a number of significant variations in how the columns and other features function.

You’ll notice columns when you glance at the Scrum board. These columns have labels that list the beginning of the sprint backlog and each step up until the project’s conclusion. If the sprint’s user stories don’t fit in this last column, the sprint’s objectives weren’t effectively met.

A Kanban board has columns that are labeled to represent various stages of the workflow. They also display the most stories that can be placed in a column at any given time. Instead of dealing with constraints like sprint length, the workflow board can continue to flow as the project develops since team members can keep adding new stories.

Choosing the Right System for Your Team

Although there are numerous solutions available that are made to work with agile approaches, your team should only utilize one of them to maintain consistency. It can be difficult to decide between Kanban boards and Scrum boards if you haven’t utilized either system before. You can set up your team and develop fresh iterations of your project’s workflow using either choice.

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